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It is with great pleasure that we announce the appointment of Lindsay Wallace as General Manager.

Lindsay commenced as our Business Manager in 2018 and is across all aspects of VMS with particular emphasis on business development, client relations, onsite logistics and technology. Lindsay has called Sydney home since 2011. Her experience ranges from Food and Beverage Management in the United Kingdom and New Zealand to Conference Sales and Business Development Management in the Hospitality Industry within Australia. Her experience has provided her with outstanding customer service skills and has given her a strong attention to detail and a committed loyal approach to all her clients.

Throughout this COVID19 period Lindsay has shown great leadership in all our new projects including the realignment of our business and programs, launching our suite of RegoDirect services including our upgraded Conference Registration Website, our Conference Event App and Contactless Kiosks ensuring we are ready for the future of events. She has also been integral in the establishment of the remote office environment supported by a new online CRM as well as upgrading our website.

COVID-19 has significantly impacted our industry and this appointment is a positive reinforcement of our commitment to provide the transition for a successful ongoing future for VMS. I look forward to supporting Lindsay in her new role.

Libby Schrafft
Managing Director


VMS seamlessly delivers logistical support and registration services to a multi-venue roadshows throughout NSW. These can take us anywhere from Wagga Wagga, Canberra, Tamworth, Dubbo, Ballina to Coffs Harbour …. So far, we have organised over 180 events using 65 venues in Regional NSW.

Roadshows are a great way of taking a conference to the delegates, it provides an opportunity to immerse yourself in the surroundings of the people attending and this could be helpful in insightful to their challenges and what resources they have available. It may also create a more comfortable setting for them to provide feedback as they are in familiar surroundings.

Booking venues for a roadshow when you are unfamiliar with the area can be very daunting. At VMS we offer a complimentary VIP site inspection experience to ensure that you make an informed decision on the property chosen for your event. This experience includes flights, if required, as well as accommodation and full venue tours. This is crucial in visualising the flow and practical requirements of the conference and the suitability of the venue.  Seemingly inconsequential aspects of a venue may become a huge challenge if not researched properly. (For instance, the size of a pre-function area that is required for registration and exhibition).

Contact VMS Events and Conference Logistics for your next regional roadshow or conference.


VMS is “Pre-Qualified Supplier SCM0005 – Performance & Management Services Scheme.” This scheme offers a pool of prequalified suppliers to help State & Federal Government, Not-For-Profit agencies and statutory corporations when engaging external professional services expertise.

Through many years of working with a diverse range of government departments, VMS has come to understand the intricate details and needs of conference organisers working in this sector. As a result, VMS developed a specialised conference program specifically to cater for these types of events,

The government program is a unique partnership between VMS who administers the program, and our carefully selected venues* to jointly provide benefits for our government clients. We work together with the venue and the client to ensure the conference is successful with minimum stress.

Exclusive benefits for our government clients

  • Same day comparative quotations for venues
  • Pre-negotiated exclusive conference and accommodation rates with our government venue partners
  • No deposit, no pre-payment. (for our services and those of partner venues)
  • Each venue partner has also included exclusive inclusions for bookings made through this program. Visit the Venue Directory for more information.

Conference Support

  • Venue search
  • Online registration
  • On-site logistics
  • Contract management
  • Accommodation management
  • Conference event app
  • Exhibitor and Sponsorship management

Click here to view a sample of a conference registration website